Wedding Coordination is your ticket to a stress free wedding. Check out the different stages below, plus the different add-ons available to make sure your every need is met!
Planning Made Easy
As soon as you lock us in to coordinate your wedding, you will get access to a personalised planning workbook, put together by yours truly to ensure that planning is fun, easy and 100% supported.
This will include quick links to book in a call whenever you need, plus a spot for recommendations and pretty much everything else you need.
Once we get within the 2-3 month window of your wedding, we'll book in a catch up to chat through where things are at, and prepare a first draft of your run sheet. Preparing a detailed run sheet is not about making every single minute accounted for. Contrary to popular belief, the more detailed the run sheet, the more relaxed the day, because decisions have been made ahead of time and everyone's on the same page.
From there, I'll introduce myself to all of your vendors, start to get their input - photogs, caterers, venues, bands often have really great ideas about how things work when they're involved.
After getting your tick of approval, this run sheet will be shared with the whole vendor team including clear addresses and other key details so that you're not being asked questions.
Venue Walk Around
We'll meet at your venue and make sure we're on the same page about what is coming on-site and where everything is going. These will be marked clearly on a floor plan so that when you arrive on the day, your dreams have become a reality - no surprises, except the "OMG THIS IS AMAZING" kind.
Support aka Wedding Bestie Chats
This service is not called On the Day Coordination, because from the moment you're locked in, you're a client and a friend and you've got support whenever you need it.
Whether that's vendor recommendations, price checks, opinions, or just a friendly wedding expert to run things by, I'm all yours and delight in being involved in the process.
I'll also chat through all of the requirements of each of your vendors, from power/water/space/shelter to meals and dietary requirements, I'll make sure that when your vendors arrive, they've got everything they need, and there's no last minute problems. They'll also be very clear on the fact that I'm the one to call, not you.
The Big Day
By the time we get to your wedding day, you'll have a really detailed run sheet, that has been shared with all of your vendors. You'll have someone (me!) on speed dial in case you have any concerns. When your guests arrive, they'll be welcomed, and when you arrive you'll be guided. Whether you're walking down the aisle or entering the party with a bang, I'll make sure it's smooth sailing.
Your vendors and VIPs (think speech-makers, MC, new spouse!!) will be told when and where they're needed and left alone for the rest of the time. This is your key to a stress-free day, for your vendors, your loved ones, and most importantly you.
Your coordinator will be there until the formalities are over and will then leave you to dance the night away. If you require a bit of extra coverage, see the add-on options below.
YOUR WALKING TO-DO LIST AND WEDDING ALL-ROUNDER!
So you know about Cait, but some of you will be lucky enough to score the brilliant Anna as your coordinator. Let's get to know her!
"I joined CelebrAIT to channel my love for event styling, collaboration, and organisation into creating the seamless, unique wedding day that will live in your heart and memory forever.
With a background in corporate events and people management, I am reliable and decisive with the flexibility and nous to navigate anything unexpected that may come our way on the day, whilst ensuring it unfolds exactly as you envision. At the core of every successful wedding are ‘the little things’ – the details that all add up to make the beginning of your union perfect. So, whether it be flawless tablescaping, on track scheduling, cheerleading the bridal party before their entrance, or jumping in as emcee at the last minute – eek! – I’m here to deliver and do your worrying for you so that your only priority is enjoying every moment!
I can’t wait to work closely together to coordinate your wedding with the finesse and elevation that truly reflects you and your wishes."
"Even though we were planning our wedding interstate during multiple covid lockdowns, we never had to stress at all because from the very beginning, Cait was always in our corner. Thanks Cait for helping our vision come to life so perfectly, and for making our wedding day so special and relaxed!"
G + N, Stokehouse, St Kilda
1 / Pack-Down/Bump Out
Sometimes coverage until the end of the formalities (think speeches/first dance etc) is not quite enough. If your venue requires that you fully pack everything up on the night, or if you're making the most of a wonderful and unique private property, this one's for you!
2 / Collection/Return of Hire Items
If you've hired some beautiful styling pieces that need to be collected from the other side of town and returned the very next day, that's not something you're going to want to have to manage on the days before and after your big day. Have me collect and return items for you!
3 / Vendor Sourcing and Management
If you've locked in a venue and a couple of vendors but it's all a bit overwhelming and you'd like a pro to take the reins for some of the other vendor categories, let me at-em. I've got a directory of all the best vendors that I've worked with and will provide you with recommendations , availability and pricing options so that you end up with a vendor team that you can trust and love. I'll manage your contracts, invoice payments, logistics, admin and more for these categories.
4 / Travel
If your venue is more than 100km from Melbourne CBD, firstly, we LOVE a weekend away wedding, the most fun. This option will incur a small fee to cover travel and accommodation on the night, because no one wants this sleepy gal behind the wheel after giving all my energy to your day!
Planning workbook, planning support, run sheet preparation, vendor coordination in lead-up to wedding date, 1 x venue visit and floorplan consultation, day-of coordination from set-up until last of formalities.
Vendor Sourcing + Management (up to 3 vendors)
Staying right until the end of the night and packing up all styling items/furniture as required by venue. Storage of such items until you're ready to collect them!
Vendor Sourcing + Management (up to 6 vendors)
Collection/Return of Hire Items
Collection, transport and delivery of styling hire items (not furniture) to your venue and pick-up and returning post-wedding, within Melbourne CBD or Mornington Peninsula.
101-200km from Melbourne CBD: $150
201-350km from Melbourne CBD: $380