ON THE DAY COORDINATION PACK
AT LEAST 10 WEEKS PRE-WEDDING
FIRST STEPS
Initial consultation to discuss vision, vendors, expectations, planning process, timeline and layout
Outline of plan and timeline
Unlimited correspondence via email
One 30 minute call each month
6-8 WEEKS PRE-WEDDING:
Second consultation (in person or video call)
Venue walk through to confirm the layout, timeline and (if relevant) wet weather plan
Review event details
Discuss pre-wedding vendor, family and wedding party communication
4-5 WEEKS PRE-WEDDING:
Contact all vendors to verify details/delivery of their services
Seating plan
1 WEEK PRE-WEDDING:
Provide final, personalised run sheets and layout to vendors, wedding party and immediate family members
WEDDING DAY:
Unlimited time on the day
Oversee vendors arrival and event set up at ceremony and reception sites
Setup and breakdown table numbers, escort cards, favours, toasting flutes, cake serving set etc.
Provide Bridal Emergency Kit
Manage the ceremony and flow of reception
Troubleshoot as needed
Oversee vendors, decorators, and event staff during pack down
Assist family with personal ceremonial items and leftover food/cake as well as gifts